Executive Assistant
We are in need of an experienced Executive Assistant to work alongside our Studio Director and Studio Manager at our growing game studio, Heart Machine. You will be expected to perform a range of tasks, including administrative tasks, handling urgent needs, providing office management support, and tracking statuses and deadlines on long term projects. An ideal candidate is positive, responsive, thoughtful, self-directed, and in search of a dynamic role as part of a growing team.
Responsibilities
Perform administrative, secretarial, and some clerical support to the Studio Director and Studio Manager
Organize meetings, manage calendars, compose e-mails, generate and revise correspondence, draft memos, and track both business and personal calls and meetings for the Studio Director
Prepare, review, and maintain reports and/or special projects, which may include data collection, final copy preparation and distribution, KPI, etc.
Assist the Studio Director and Studio Manager in recruitment, employee on-boarding, and comprehensive record keeping
Assist with adherence to regulatory, departmental and company policies in an ethical manner
Communicate with team leads on behalf of the Studio Director, and assist with project management
Perform minor book keeping duties
Book travel and accommodations when necessary
Run errands outside of the office, such as deliveries, mail drops, and purchasing supplies
Organizing catering when necessary
General office management, such as making coffee, refilling supplies, and assisting in maintaining a clean office environment
Qualifications
Candidates must have 2+ years of experience as an Executive, Administrative or Personal Assistant
Comprehension of office management systems and procedures
Confident, proactive, and persistent when necessary
Ability to work independently, multi-task, prioritize, and problem solve with minimal supervision in a fast-paced team environment
Advanced knowledge of Google and Microsoft Office programs (emphasis on Excel)
Technically capable - can work with a variety of operating systems and software
Detail oriented with strong organizational and analytical skills
Extraordinary written and verbal communication skills
Maintain a high degree of professionalism with all contacted while performing job duties
Maintain a positive attitude and willingness to work with all team members
Must be able to professionally handle sensitive information and maintain complete confidentiality
Heart Machine Offers*
Competitive pay through bonus structures
Medical, dental, and vision coverage
401k
Paid vacation, holiday, and sick leave with flexibility in timing
Paid parental leave
To Apply
Send your application to jobs@heart-machine.com with the title "Executive Assistant".
Please include a link to or attach your resume in your email.
We are supportive of a diverse workforce and strive for inclusiveness. All qualified applicants will receive consideration for employment without regard to age, ancestry, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran status, race, religion, or any other characteristic protected by applicable laws, regulations and ordinances.
*Benefits and perks listed may vary depending on the nature of your employment with Heart Machine and state or country in which you work.